PriceMyPrint / Know Your Shop
Know Your Shop
A free print shop overhead and break-even calculator: see your monthly operating cost, cost per productive hour, and capacity.
Most print shops price jobs without knowing what their shop actually costs to run.
Answer a few questions about your shop and we’ll work out the numbers behind your pricing. It takes about five minutes, it’s free, and you don’t need an account to see your results.
- What your shop costs to operate each month
- What one productive hour actually costs you
- What you need to sell to break even and hit your profit goal
- How much of your available production time you're using
PriceMyPrint provides operating estimates based on the information you enter. It is not accounting or tax advice.
What does a print shop overhead calculator measure?
Overhead is everything your shop spends to stay open that is not tied to one job: rent, utilities, software, insurance, equipment payments, and the wages of people who are not producing. Know Your Shop adds up your monthly operating expenses and production labor so you can see the full monthly cost of running the shop.
Cost per productive hour
Not every paid hour produces sellable work. Setup, cleanup, admin, and slow days take time too. Know Your Shop starts from your available production hours, applies your utilization, and divides your monthly cost by the productive hours that remain.
Cost per productive hour = Monthly shop cost ÷ Productive hours
Break-even sales and capacity
Break-even is the monthly sales you need before the shop makes any profit. Know Your Shop shows that number alongside your profit target and how much of your available production time you are already using, so you can see whether the problem is price, volume, or capacity.
Use your shop numbers to price jobs
Understand what your shop costs, then what each productive hour costs, then use those numbers when you price. Try the DTF, screen printing, embroidery, or sublimation calculator, or read how PriceMyPrint allocates overhead to a job.
Results are operating estimates based on what you enter, not accounting or tax advice.