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Free Embroidery Pricing Calculator

PriceMyPrint estimates embroidery cost per piece from the work involved — machine time, thread, backing, digitizing, and hooping — then shows what to charge.

Free. No account required.

Pricing workspace

Embroidery job

1

Your Job

1How many are you making?

pieces
2

Your Cost

Your Cost

Needs answers

Cost per piece

$—

Total job cost
$—
Sellable pieces
—

Tell us how many pieces you're making to see your estimate.

This calculation uses 17 PriceMyPrint estimates.

See what makes up this cost

Cost Breakdown

Each piece of a job carries its own cost. Amounts appear once your answers are complete.

  • Blank

    The undecorated garment or item.

    PriceMyPrint Estimate
    $—

  • Printing it

    Transfers, film, ink, thread, or supplies.

    PriceMyPrint Estimate
    $—

  • Employee time

    Hands-on time to produce the job.

    PriceMyPrint Estimate
    $—

  • Equipment

    Wear and cost of the machines doing the work.

    PriceMyPrint Estimate
    $—

  • Running the shop

    A share of rent, power, software, and other fixed costs.

    PriceMyPrint Estimate
    $—

  • Mistakes & waste

    The extra pieces you produce so spoilage doesn't shrink the order.

    PriceMyPrint Estimate
    $—
3

What Do You Want to Charge?

Target Margin

%

Price per piece

$—

4

Price Check

Price Check

Finish your job answers, then enter the price you plan to charge.

5

Your Shop Costs

These are the shop numbers PriceMyPrint used to calculate this job. PriceMyPrint estimates are shown below. Premium lets you replace them with your shop's actual numbers.

This calculation uses 17 PriceMyPrint estimates.

Review Shop Costs

Printing it

  • Thread cost per 1,000 stitches

    PriceMyPrint Estimate
    $0.0350 / 1k stitches

  • Bobbin cost per 1,000 stitches

    PriceMyPrint Estimate
    $0.0120 / 1k stitches

  • Backing cost per garment

    PriceMyPrint Estimate
    $0.18 / piece

  • Needles and other consumables per piece

    PriceMyPrint Estimate
    $0.0400 / piece

  • What you pay to digitize a design

    PriceMyPrint Estimate
    $15.00

Employee time

  • What you pay per hour

    PriceMyPrint Estimate
    $18.00/hour

  • Employer labor costs on top of wages

    PriceMyPrint Estimate
    15%

  • Machine speed

    PriceMyPrint Estimate
    800 stitches/min

  • Real-world share of that speed

    PriceMyPrint Estimate
    75%

  • Minutes to set up a design

    PriceMyPrint Estimate
    8 min

  • Seconds to hoop a garment

    PriceMyPrint Estimate
    45 sec

  • Seconds to load and unload a piece

    PriceMyPrint Estimate
    20 sec

  • Seconds to finish a garment

    PriceMyPrint Estimate
    30 sec

  • Attention a running machine needs

    PriceMyPrint Estimate
    20%

Equipment

  • Single-head machine cost per hour

    PriceMyPrint Estimate
    $2.00 / hour

Running the shop

  • Shop overhead per productive hour

    PriceMyPrint Estimate
    $12.00 / hour

Mistakes & waste

  • Waste allowance

    PriceMyPrint Estimate
    3%

Make this accurate for my shop

This calculation uses 17 PriceMyPrint estimates.

Premium lets you replace these with your actual labor, materials, speeds, equipment and overhead, and uses them automatically on future jobs.

Pricing a product with multiple decorations or several items? Price the complete job.

Want to see the math behind these numbers? How PriceMyPrint calculates job costs.

New to embroidery pricing? Read the embroidery pricing guide.

Not sure what your shop costs to run per hour? Work out your overhead and break-even.

What is the True Job Cost of a Embroidery job?

True Job Cost is the PriceMyPrint way of adding up everything a job actually costs your shop before any profit is added. It is an educational framework, not a formal accounting standard. For embroidery work it includes the blank product, thread and bobbin, backing, digitizing, hooping, machine runtime, active labor, trimming and finishing, a share of the machine, allocated shop overhead, and ruined pieces.

Once you know that number, pricing becomes a decision instead of a guess: True Job Cost leads to a selling price, the selling price leads to estimated profit, and profit divided by price is your margin.

True Job Cost = Materials + Active Labor + Equipment + Setup + Allocated Shop Overhead + Expected Waste

Stitch count matters, but it is not the full cost

Stitch count drives machine runtime, thread, and bobbin, so a dense logo costs more to sew than a light one of the same size.

But stitch count alone does not price an embroidery job. Hooping, loading, trimming, and finishing happen piece by piece regardless of stitches, and the blank, backing, digitizing, and overhead are separate costs. Pricing only per 1,000 stitches leaves those out.

Machine heads, runtime, and active labor

A multi-head machine sews several pieces at once, so machine runtime per piece falls as heads increase. Active labor does not fall the same way: every piece still has to be hooped, loaded, and finished by someone.

Machine time the operator is not touching is passive time. PriceMyPrint counts it as equipment time, separate from the labor minutes spent handling each piece.

Digitizing and backing

Digitizing is a one-time cost for a design. On a first order it is spread across the job; on a reorder of an existing file it adds nothing.

Backing, thread, and bobbin are consumed on every piece and are included in materials.

  • Blank product cost
  • Thread, bobbin, and backing
  • Digitizing (new designs only)
  • Hooping, trimming, and finishing labor
  • Machine runtime, overhead, and waste

How target margin sets the price

PriceMyPrint prices from margin, not markup. Margin is the share of the selling price you keep; markup is added on top of cost. A 50% markup on a $10 cost gives $15. A 50% margin needs $20.

With every cost counted, the calculator above shows the selling price per piece at the margin you choose, based on your stitch count, machine, and quantity.

Selling Price = True Job Cost ÷ (1 − Target Margin)

Frequently asked questions

What does the embroidery calculator ask for?
How many pieces, what each blank costs you, about how many stitches are in the design, where the embroidery goes, whether you run a single-head or multi-head machine, how many heads it has, and whether the design is already digitized.
How does stitch count change the cost?
Stitches drive machine time, thread, and bobbin, so a denser design costs more to run. Hooping, loading, and finishing depend on how many pieces you sew, not on how many stitches are in the design.
Does a multi-head machine cut the cost in half?
Not entirely. Heads sew at the same time, so a 12-head machine sews 50 pieces in five machine runs instead of 50. Hooping, loading, and finishing still happen piece by piece, so labor does not disappear.
How is digitizing handled?
As a one-time cost for the job. If the design is already digitized it adds nothing; if it is not, PriceMyPrint includes an estimate. Either way it is spread across the order, so it costs less per piece on larger runs.
Where do the assumptions come from?
Machine speed, thread, backing, handling times, and overhead start as PriceMyPrint modeling assumptions, not universal facts. Open Adjust costs to replace any of them with your shop's real numbers.
Is it free?
Yes, and no account is required.

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